We built EVO around one principle: your data is yours.

EVO finds the money your contracts are owed. To do that, we need to process your financial data. Here is exactly what we do with it — and what we don't.

What you upload

To run EVO, you provide five CSV files:

• Vendors — your supplier list
• Contracts — your agreed contract terms
• Invoices — invoices you have received
• Payments — payments you have made
• Credits — credit memos issued to you

These files contain your company's financial records. We treat them accordingly.

Vendor anonymization — automatic and immediate

The moment your files arrive, EVO automatically replaces all vendor names with anonymous codes — Vendor-001, Vendor-002, and so on. This happens before the engine ever runs. Real vendor names never enter our detection engine, never appear in logs, and are never stored.

If you prefer to anonymize your vendor names yourself before uploading, EVO will detect this and preserve your own codes. Either way, real vendor identities never touch our system.

A temporary mapping between your vendor names and their anonymous codes is created during your session solely to generate your findings report. This mapping is deleted along with all other session data within one hour of your session completing.

What happens to your data

During your session: Your files are uploaded to a secure, isolated session on our servers. Each session is completely isolated. No other client can access your data, and you cannot access theirs.

After your session: Your uploaded files, the anonymization mapping, and the working database created during processing are automatically deleted within one hour of your session completing. We do not archive, back up, or retain your raw financial data.

What we keep: We retain only anonymized aggregate statistics — total variance identified, number of findings by type, total spend analyzed. These numbers contain no vendor names, no invoice numbers, no payment records, and no information that could identify your company or your suppliers. They contribute to the aggregate figures displayed on our website.

Your findings report: The PDF report generated during your session is created in your browser and downloaded directly to your device. We do not store copies of your report.

What we never do

• We never sell your data to third parties
• We never share your data with other clients
• We never use your data to train AI models
• We never store your vendor names, invoice records, or payment history beyond your session
• We never contact your vendors
• We never disclose your findings to anyone outside your organization
• We never see your real vendor names — anonymization happens automatically on receipt

We use Plausible Analytics — a privacy-respecting, cookie-free tool that collects no personal data and sets no cookies. No other tracking software is used.

Who processes your data

Your data is processed on servers hosted by Railway (railway.app), a US-based infrastructure provider. Data is transmitted over encrypted HTTPS connections. Session directories are stored in temporary storage and deleted automatically.

Your vendor identities

EVO is designed so that your vendor relationships remain completely private. Anonymization is built into the upload process — real vendor names are replaced with codes the moment your files arrive, before any processing begins. Your findings report uses only these anonymous codes.

Trial sessions

During the trial period, each approved client receives up to 30 sessions over 90 days. Each session is independent. Data from one session is not carried over to the next.

Contact

If you have questions about this privacy statement or how your data is handled, contact us at:

privacy@get-evo.ai

We will respond within one business day.

Changes to this statement

If we make material changes to how we handle your data, we will update this statement and notify active trial clients by email.

Agreement to these terms

By accessing get-evo.ai, using the EVO demo, or participating in an EVO trial, you agree to these Terms of Service. If you do not agree, do not use EVO.

These terms constitute an agreement between you (the client or prospective client) and EVO Engine ("EVO," "we," "us"). If you are using EVO on behalf of a company, you represent that you have authority to bind that company to these terms.

What EVO is

EVO is a contract variance detection engine. It compares your contract terms against your payment records and identifies potential discrepancies — duplicate payments, missed credits, overpayments, contract mismatches, and suspicious repeats.

EVO is an analytical tool, not a guarantee. EVO identifies potential variances based on the data you provide. It does not provide legal advice, accounting advice, or financial advice. The findings EVO generates are informational — they are starting points for your own investigation and recovery efforts, not legal claims against your vendors.

What EVO is not

• EVO is not a law firm and does not provide legal advice
• EVO is not an accounting firm and does not provide accounting advice
• EVO is not a collections service and does not contact your vendors on your behalf
• EVO does not guarantee that any identified variance is recoverable
• EVO does not guarantee that all variances in your data will be identified

Trial terms

Access: EVO reserves the sole and absolute right to grant or deny access to the platform at any time, for any reason, without obligation to provide explanation. Submission of an application does not create any right or expectation of access. EVO may revoke access at any time without notice.

Trial period: Approved trial clients receive up to 30 sessions over a 90-day period beginning on the date of approval. Sessions do not roll over. Unused sessions expire at the end of the trial period.

Authorized users: Each trial account is for one authorized user within your organization. You may not share your trial credentials with third parties or use EVO on behalf of multiple organizations under a single trial account.

No commercial relationship: EVO is provided at no cost during the trial period. No payment is required or accepted. No commercial relationship exists between the parties. This trial creates no obligation on either party — no commitment to purchase, subscribe, or continue use beyond the trial period.

Your data

Your ownership: You own your data. By uploading data to EVO, you grant EVO a limited, temporary license to process that data solely for the purpose of generating your findings report. This license expires when your session ends.

Your responsibility: You represent and warrant that:

• You own or have the legal right to upload the data you provide
• The data does not violate any third-party rights or applicable law
• You have authority to share the data with EVO for processing

Data handling: EVO processes your data as described in the EVO Privacy Statement. Your uploaded files are deleted within one hour of your session completing. EVO retains only anonymized aggregate statistics — no vendor names, invoice records, or payment data beyond your session.

Acceptable use

You agree not to:

• Upload data you do not have the right to share
• Attempt to reverse engineer, decompile, or extract EVO's detection logic
• Use EVO to process data on behalf of third parties without their authorization
• Attempt to circumvent session limits, rate limits, or access controls
• Use EVO for any unlawful purpose
• Upload malicious files, scripts, or content designed to harm EVO's systems
• Share your trial credentials with unauthorized parties
• Use automated tools to submit data or access EVO's API without authorization
• Use EVO's findings to make false or unsupported claims against vendors

Limitation of liability

EVO provides its service "as is" and "as available" without warranties of any kind, express or implied. EVO does not warrant that the service will be uninterrupted, error-free, or that all variances in your data will be detected.

EVO's total liability to you for any claims arising from your use of the service is zero. EVO is provided at no cost during the trial period and no commercial relationship exists between the parties.

EVO is not liable for:

• Any variance that EVO fails to detect
• Any losses arising from acting on EVO's findings without independent verification
• Any dispute between you and your vendors arising from EVO's findings
• Any indirect, incidental, special, or consequential damages
• Any decisions made based on EVO's output

You are responsible for verifying EVO's findings before taking action. EVO identifies potential variances — your organization is responsible for confirming them and pursuing recovery through your own processes.

Intellectual property

EVO's detection engine, algorithms, scoring logic, software, and all related intellectual property are owned exclusively by EVO Engine. Nothing in these terms grants you any rights to EVO's intellectual property.

Your data remains yours. EVO claims no ownership over your uploaded files or the findings derived from them.

Confidentiality

EVO treats your data as confidential as described in the Privacy Statement. You agree to treat any non-public information about EVO's methods, pricing, or business operations as confidential and not to disclose it to third parties without EVO's written consent.

No endorsement

Participation in the EVO trial does not constitute an endorsement of EVO by your organization, nor does it constitute an endorsement of your organization by EVO. Neither party may use the other's name or logo in any public communication without prior written consent.

Changes to these terms

EVO may update these terms at any time. Continued use of EVO after notification of changes constitutes acceptance of the updated terms. EVO reserves the right to change, suspend, or discontinue the service at any time without notice.

Governing law

These terms are governed by the laws of the State of Oregon, United States, without regard to conflict of law principles. Any disputes arising from these terms shall be resolved in the courts of Oregon.

Contact

Questions about these terms:

admin@get-evo.ai

We will respond within one business day.

Entire agreement

These Terms of Service and the EVO Privacy Statement constitute the entire agreement between you and EVO Engine regarding your use of the service during the trial period.